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Exhibition Rules and Regulations

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1. DEFINITIONS

In these regulations the term “Organizer” means the Third International Pharmaceutical & Chemical Intellectual Property Forum. The term “Exhibition” in all cases refers to the exhibition being organized by the Organizer. The term “Exhibitor” includes any person, firm, company, association or organization to whom space has been allocated for the purpose of exhibiting at the Exhibition and its employees, servants, agents or contractors. The term “Organizers” means the person, firm or Organizer organizing the meeting on behalf of the Organizer.

2. DATES OF OPENING

The Exhibition will be at the China Medical City in Taizhou, China and the provisional Exhibition schedule is as follows: From Friday 25th May to Sunday 27st May, 2012.

3. APPLICATIONS FOR AND ALLOCATION OF STAND SPACE

Applications for stand space must be made in the first instance by email to info@chinaIPforum.net.

The Organizers reserve the right to refuse any application or prohibit any exhibit without assigning any reason for such refusal or prohibition.

An Exhibitor may not, except by express written permission of the Organizers, display or give credit directly or indirectly to any goods, products or services other than his own or his named principal’s.

4. TERMS OF PAYMENT

Final payment of the exhibition stand is due by 2nd April 2012. All payments must be made by cheque or bankers draft drawn on a bank Name and made payable to China IP Forum.

5. CANCELLATION OR REDUCTION OF STAND SPACE

An Exhibitor cancelling his stand once his application has been received and acknowledged is liable for the total booking charge unless the stand space can be re-let. A cancellation charge for the Stand will be made in the event of cancellation. In the event of an application being refused by the Organizers previous deposits will be returned to the applicant in full.

6. SUB-LETTING

Sub-letting or licensing the use of stand space is not permitted, neither may the products or service of firms not exhibiting in their own right be promoted or displayed as exhibits, except the express written permission has been obtained from the Organizers.

7. OCCUPATION OF STAND SPACE

The exhibitor may enter the building at a time nominated to them for the purpose of stand fitting and dressing. In the event of an Exhibitor failing to take possession of his stand the Organisers have the right to re-let the stands and all monies paid shall be forfeit. All Exhibits, displays, stand fittings and materials must be removed from the exhibition hall by 22.00 hrs. on Sunday 27st May, 2012.

8. INSTALLATION AND REMOVAL OF EXHIBITS

Exhibitors will be advised of when they may commence fitting up and arrangement of exhibits. Exhibitors are prohibited from commencing such fitting up until the time nominated to them. The Organizers will use their best endeavors to adhere to the nominated date for the commencement of Exhibitors work but will accept no responsibility for any costs, claims or expenses arising from any variation to such date, Exhibits which do not reasonably satisfy the Organizers shall be modified forthwith by the Exhibitor in such manner and within such time as the Organizers may require and in default the Organizers may remove such exhibits at the expense of the Exhibitor who shall forfeit all sums paid by way of deposit, rental or otherwise. Exhibits may not be removed until the Exhibition has been closed. Any special arrangements for installation or removal of exhibits must be made in consultation with the Organizers.

9. STAND CONSTRUCTION AND SERVICES

The Organizers will appoint official contractors, HangYuanDa Exhibition Co,to undertake the following work: Stand construction, electrics, provision of water and waste services, compressed air services, furniture, floral arrangements carpeting and all other services. No other contractor will be permitted to undertake any of this work except stand construction. The HangYuanDa Exhibition Co no longer has a working rule agreement for exhibition stand construction. This means that exhibitors and contractors are at liberty to employ whomever they wish and can negotiate their own terms of pay etc. This applies only to stand construction as a working rule agreement is still in place for all electrical work undertaken at exhibitions. Please note that all fire and safety regulations still apply and we recommend exhibitors to use only stand constructors belonging to HangYuanDa Exhibition Co.

10. OBSTRUCTION OF GANGWAYS AND OPEN SPACES

Exhibitors will not be permitted to display exhibits in such a manner as to obstruct the light or impede or project over gangways or affect the displays on neighboring stands. Gangways must at all times be kept clear and free for passage. Any Exhibitor who continues to cause a nuisance or obstruction after notice has been given will be liable to have his stand cleared by the Organizers at the Exhibitors own risk and expense.

11. ELECTRICAL REQUIREMENTS

Lighting and power services will be available to the Exhibitor through the official electrical contractor. A schedule of these services will be available in the exhibition manual. Exhibitors may provide their own electrical fittings where such fittings are in the form of made up units, showcases and/or signs complete and ready for connection to the mains supply. Exhibitors whose display requires plumbing compressed air or heavier weight loading are advised to contact the Organizers before selecting their preferred site.

12. DANGEROUS MATERIALS AND EXHIBITS

The Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the Organizers and every appropriate authority or the item will be removed from the building at the Exhibitor’s risk and expense.

13. FIRE PRECAUTIONS

In accordance with the requirements of every appropriate authority all materials used in construction work display material etc. must be effectively flame proofed or made of non flammable materials. Drapes and curtains must be at least 6” (150mm) clear of the floor. Fire extinguishers will be provided by the CMC and HangYuanDa Exhibition Co in the areas and place as regulations require. The Exhibitor must comply with all reasonable instructions given by the Organizers or any appropriate authority to avoid the risk of fire.

14. SECURITY

No overnight security within the exhibition is provided by the CMC but the hall will be locked secure at the end of the working day. Anyone wishing to have additional security should contact the organizers.

15. DAMAGE TO PREMISES, FIXTURES FITTINGS AND SHELL SCHEME

No nails, screws, or other fixtures may be driven into any part of the Premises including floors nor may any part of the Premises be damaged or disfigured in any way. Should any such damage occur the Exhibitor concerned will be invoiced for any reparation charges incurred.

16. CLEANING

The Organizers will arrange for the daily cleaning of public areas outside Exhibition opening hours.

17. STORAGE

There are no storage facilities available within the Exhibition area and Exhibitors are advised to make their own arrangements for removal and storage of packing cases etc. Under no circumstances may packing materials of any kind be left in the aisles or on the stands.

18. INSURANCE

Exhibitors are reminded of the need to consult their Insurance company or Insurance Broker to cover themselves fully against All Risks at the Exhibition. Particular attention is drawn to the need for the following:

ABANDONMENT INSURANCE: Exhibitors should note below that the Organizers are not obliged to return any monies paid for space in the event of cancellation or restriction of the Exhibition.

STANDS/FIXTURES AND SIMILAR INSURANCE: All Risks on loss or damage to Exhibitor’s property fixtures fittings and all other property of a similar nature such as personal property of directors, principals and employees whilst on the Premises and transit risks to and from the Exhibition.

FAILURE TO VACATE: lf the Exhibitor should fail to remove all his property or otherwise fail to vacate the Exhibition premises by 22.00 hrs. on Sunday 27st May, 2012 due to any cause whatsoever, the Exhibitor shall be fully responsible for any penalties imposed by the owners of the Premises or any other losses and costs incurred by the Organizers as a result of the Exhibitor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of the Organizers. The Organizers may remove any property of the Exhibitor left at the Exhibition Hall by the Exhibitor after the said time and the costs of such removal shall be paid by the Exhibitor to the Organizers on demand.

PUBLlC LIABILITY: Liability to the public may arise out of the Exhibitors activities and should be covered by insurance. Insurance should be effected with the minimum delay.

19. LIABILITY

Whilst the Organizer will endeavor (in accordance with Condition 16 above) to protect exhibition property whilst on display at the Exhibition it must be clearly understood that the management of the Premises, the Organizer cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever save that nothing in this Contract shall be deemed to limit the liability of any person for death or personal injury caused by negligence. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their employees agents or contractors and will indemnify the Organizers against all claims and expenses arising there from. In the event of it being necessary for any reason whatsoever (including but not limited to the Premises being or becoming unavailable for any reason, or the Exhibition itself being prevented from taking place due to a reason beyond the Organizer’s reasonable control or due to breach of contract by a third party) for the Exhibition to be abandoned, postponed or altered in any way in whole or in part or if the Organizers find it necessary to change the dates of the Exhibition the Organizers shall not be liable for any expenditure loss or damage incurred by an Exhibitor directly or indirectly arising from that change nor shall the Organizers and/or the Organizer be liable for any expenditure loss or damage resultant upon the lawful intervention of any third party which restricts the use of the Premises in whole or in part in any manner whatsoever. Any claim against the Organizers arising from the Exhibition or its conduct (whether or not arising under this Agreement) must be notified in writing to the Organizers within six calendar months from and including the last day of the Exhibition and the Organizers shall not be liable to any Exhibitor:

(a) for any purely economic loss for consequential or indirect losses or for any loss of profit or opportunity

(b) for any Loss which they themselves are unable to recover from any third party (in circumstances where it was the act omission negligence or default of that third party which gave rise to the claim against the the Organizers) or from any insurer (where the claim is insured)

20. GENERAL CONDITIONS

The Organizers are responsible for the control of the Exhibition Areas. Exhibitors are responsible for the control of their own stands. The decision of the Organizers is final and decisive on any question not covered in the foregoing regulations. Exhibitors must comply in all respects with the requirements of every competent authority the Terms of Agreement by which the Organizers may occupy the Premises and with policies of insurance effected by the Organizers so far as they relate to the activities of the Exhibitor under this contract and where any of them conflict with those regulations they shall overide those regulations. Exhibitors will fully and effectively indemnify the Organizers against all costs expenses liabilities claims and demands arising from:

(a) breach of any of their obligations under this Contract.

(b) claims by third parties for breach or infringements of any intellectual property rights, right of confidence or confidentiality or for libel or slander arising from the production use or distribution of any document information or material (written or unwritten) provided used or distributed by the Exhibitor during the course of its activities under this Contract and this indemnity shall extend also to the China IP Forum.

(c)any liability of the Organizers to third parties to the extent that it arises from any act omission negligence default on the part of the Exhibitor.

In particular and without limiting the above, exhibitors will strictly observe and perform and give all notifications and information required by the Organizers or the CMC under the terms of the License Agreement and regulation under which the Organizer is permitted to mount the exhibition.

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